VENUE BOOKING TERMS & CONDITIONS

1. Event Overview

The Venue agrees to host one or more screenings of The Scottish Outdoor and Adventure Film Tour, featuring curated outdoor and adventure films. Each Event includes a full screening programme, supporting media, and marketing assets.

• Event Date(s): As agreed in writing

• Venue Capacity: As specified by the Venue

• Technical Format: Digital file(s) provided for playback or external kit by arrangement

• Duration: Approx. 100 minutes, plus optional introduction/intermission
   

 

2. Financial Terms

Upon confirming a screening, the Venue agrees to one of the following payment models:
 

Option A - Buy-Out Fee

The Venue pays a fixed Buy-Out Fee, as indicated in writing (if applicable), regardless of ticket sales. This fee is due at least 14 days prior to the event.
 

Option B - Revenue Share

The Venue and the Tour Organiser will split Net Ticket Revenue as follows:

• At a revenue split as agreed in writing

• “Net Ticket Revenue” means gross ticket sales minus any agreed booking or transaction fees.

• Settlement and reporting must be completed within 14 days following the event.
   

The selected model (Buy-Out or Revenue Share) will be agreed in writing between both parties prior to the event and confirmed via email.
 

 

3. Responsibilities

Tour Organiser Will Provide:

• Fully licensed film content for public screening

• Digital promotional materials (posters, images, trailer)

• Event description and copy

• Optional event representative on-site (by agreement)
   

Venue Will Provide:

• A suitable screening space with projection/sound or access for external kit

• Front-of-house and technical staff for the event

• Ticketing (unless otherwise agreed)

• Marketing support via usual venue channels (e.g. website, social, email)
   

 

4. Copyright & Licensing

The Tour Organiser confirms that all films and content provided for the event are licensed for public screening. The Venue will not duplicate, alter, or share this content beyond its intended use.
 

 

5. Marketing & Promotion

Both parties agree to promote the event to their respective audiences. The Venue is encouraged to list the event on its website, social media, newsletters, and physical publicity channels.
 

 

6. Cancellation & Postponement

• By the Venue: Cancellations within 21 days of the agreed date may result in a charge equal to the agreed Buy-Out Fee or expected share of ticket revenue.

• By the Tour Organiser: The Tour Organiser may reschedule or cancel due to unforeseen circumstances and will notify the Venue as soon as possible.
   

Neither party shall be held liable for cancellation due to events beyond their control (e.g. extreme weather, illness, venue closure, government restrictions).
 

 

7. Insurance

Both the Venue and Tour Organiser agree to maintain appropriate public liability insurance and are individually responsible for their own equipment, staff, and operations.
 

 

8. Legal

• This Agreement is governed by the laws of Scotland, unless otherwise agreed.

• These Terms form a binding agreement once a screening is confirmed in writing (e.g. via email).

• No signature is required. The agreement is effective upon confirmation of a screening date and financial model.
   

 

9. Contact

For all enquiries related to this Agreement, please contact:

Outdoor Film CIC

 Email: info@outdoorfilmcic.org
Phone: +44 (0) 7547191871
Website: www.scottishadventurefilm.co.uk